About TASSCC

Bylaws

ARTICLE IV - OFFICERS AND DIRECTORS

SECTION 1
The officers of TASSCC shall be the President, the President-elect, the Secretary, the Treasurer, the six Directors, and the immediate Past-President. The six Directors shall, when candidates are available, be represented by a diverse representation of large and small higher education and state agency Full Member organizations. These officers and directors shall perform the duties outlined in these bylaws and by any Administrative Rules as may be adopted by the voting membership or the Board of Directors.

SECTION 2
The terms of office shall be two years except that the Directors shall serve for a term of three years, staggered so that two Directors shall be elected each year. The terms of office shall commence on September 1. The President-elect shall automatically become President on September 1, as the previous President leaves office. The President shall automatically become Past-President on September 1, as the President leaves office. Candidates for each election shall be chosen by a nominating committee, chaired by the Past-President.

The election of officers and directors shall be held during the annual meeting of TASSCC. If the annual meeting is not held, the officers and directors shall be elected by an electronic vote. The Secretary, or their designee, will provide the slate of candidates to each voting member by July 15. The vote must be returned to the Secretary by August 15.

SECTION 3

A. The President shall be the principal elected officer and shall preside at all meetings. The President shall make committee appointments and shall serve as an ex officio member of all such committees except the nominating committee. The President shall appoint persons to fill unexpired terms of the remaining offices except the President-elect.

B. The President-elect shall perform such duties assigned by the President to assist in the management of TASSCC. The President-elect shall preside at all TASSCC meetings in the absence of the President. In the event the office of President becomes vacant, it shall be filled by the President-elect, who shall serve out the remaining term.

C.  It shall be the duty of the Secretary, or their designee, to maintain the minutes of all general meetings, and to mail (postal service or electronically) copies of said minutes to the membership. The Secretary or their designee shall prepare, distribute, collect, and tally ballots, reporting results to the President. The Secretary or their designee shall keep the official correspondence of the Association.

D.  It shall be the duty of the Treasurer to receive, account for, and distribute all funds of TASSCC. The Treasurer shall maintain account records subject to audit by the Board of Directors, or a committee appointed by the Board of Directors. The Treasurer shall prepare an annual budget for approval of the Board of Directors at the first meeting after September 1, and shall present a financial status, including receipts, expenditures, and account balances to the Board of Directors at each meeting. The Treasurer is responsible for completion of all federal and state reporting.

E.  In the event the office of President-elect becomes vacant prior to the expiration of his/her term, the Association shall hold a special election to fill the vacancy. In the event that the President-elect is no longer qualified or declines to serve as President upon termination of his/her year as President-elect, he/she shall be considered to have tendered a resignation, and the Association shall hold a special election, either separately or in conjunction with the regular election of officers to fill the vacancy. If the President and President-elect positions become vacant, the Secretary shall exercise the functions of the President and initiate action to conduct an election with 60 days to fill the vacancies.